The purpose of this report is to organise the temporary exhibition of a collection of Sixties artefacts and memorabilia, loaned to the museum by Mr Peter Van, a private collector, for the duration of a week. This report will outline the logistics involved in the packing, transportation, monitoring and care of the collection whilst it is in the museums possession. Environmental conditions and security of the exhibition will be taken into account and a maximum budget of i?? 2000 has been allocated. 2. 0 Loan Agreement.
A loan agreement must be signed by both parties and a loans in form must be jointly filled out by the owner and museum. For more information on the loans in form see appendix. 3. 0 The collection Mr Peter Van has agreed to lend the museum his collection of Sixties motoring memorabilia and artefacts which consist of approximately two-hundred objects including: Clothing including: Mechanics overalls, race suits, fibreglass crash helmets, leather jackets, leather gloves, motorcycle boots, an original M1948 US military parka and various cotton promotional Tshirts. 4 life sized Mannequins.
A large collection of Haynes vehicle service manuals. Assorted vinyl records, including hits from The Who, The Kinks, Status Quo, Cream, Jimi Hendrix, and Aretha Franklin An assortment of DC Comics including classics such as: Batman, The Fantastic Four and Flash 1960’s film reels plus there modern counterparts on DVD including: The Italian Job, The Pink Panther and The Jungle Book Various motoring related framed promotional posters. (see appendix) Toys, including: Meccano, Matchbox model vehicles, an extensive Hornby trainset and a large Scalextric set. A 1964 Lambretta 150 Star scooter.
A 1967 Triumph Bonneville motorcycle. An Austin Mini Cooper rally car. 4. 0 Staff The majority of staff at the exhibition will be volunteers from the museum who have offered to help out at no cost due to personal interest and to increase the budget for the exhibition. However, some specialist staffing is required for a few events at the exhibition and for security. As the volunteers are already museum employees, they are highly knowledgeable on the preservation requirements of the artifacts to be displayed and how to monitor the conditions, therefore no special staff will need to be hired for this purpose.
Staff at the exhibition will have the following roles: Volunteers: James, Lucy, Peter and Steven shall be tasked with helping to set up the exhibitions and set environmental conditions for the artefacts. They will also be tasked with monitoring the environmental conditions during the exhibition and to share any knowledge they may have about the artefacts with the public. Film room staff: Ryan, also a volunteer from the museum is in charge of running the projectors in the film room and organising pedestrian traffic flow in and out of the room.
Lego corner staff: Mary is a volunteer from the local nursery and is very adept at looking after children and has kindly agreed to run Lego corner for the duration of the exhibition. She possesses all the necessary childcare and health and safety qualifications. Security staff: Jackie and Bruce are in charge of security and have been hired from a reputable firm and are fully qualified for the job; they will work in alternating shifts. Supervising staff: Richard and myself are tasked with overseeing the transport of the artifacts, the exhibition and resolving any unforeseen circumstances.